1.4 OneDrive Shared Drive

We have all experienced the moment where we can’t remember where a Doc is. To help solve this problem, we created an Shared OneDrive Folder, which is a centralized space for all of our documents to live within a shared file structure. Unlike files in My Drive (your personal OneDrive account), files within the Shared Drive belong to the team instead of an individual. So even if people leave, the files stay exactly where they are and aren’t lost with that person’s account. The structure of Shared Drive is detailed in Section 2.

1.4.1 Sharing Files

Note: for Shared Drive, you either add someone to the entire Drive OR share individual files with them. Please don’t share folders within a Shared Drive with external collaborators.

If you want to share files with people outside of the Shared Drive, that is still possible. Within a document, click on Share in the upper right hand corner. From there are two options: either add people’s emails or create a shared link.

OneDrive
  |__ Personal
  |   |__ Whatever files you have on your GoogleDrive
  |__ Group Drive
      |__ <UNK>
          |__central-<UNK>-resources
          |__communications
          |__data
          |__projects
          |__strategy

1.4.2 Other Considerations

1.4.2.1 Actual location of the OneDrive folder on my computer

Remember that File Stream will stream, not save files to your computer. Therefore, there will be no folder directly under your devices / hard drives. Instead, your computer will detect the OneDrive folder as if it were an external device connected to your machine. On a Mac, the folder will therefore appear on your desktop, or under the Devices tab of your Finder. On a Windows machine, it will appear under This PC, next to your hard drive and any other connected devices.

Location of the OneDrive folder depending on your operating system. Left panel shows location of the folder on Mac, and right shows the location of the folder on Windows.

Location of the OneDrive folder depending on your operating system. Left panel shows location of the folder on Mac, and right shows the location of the folder on Windows.